Your 24 hours. Time management or How to get to know yourself while organizing your life. Part II

Today, I am yet again happy to present the second part of the latest LaTeX Noob guest post:

 

Last time, I told you about four important steps to organizing your life. They were:

  1. Know your priorities.
  2. Learn to say “no”.
  3. Leave your comfort zone.
  4. Never back down.

If you want to re-read the last post, you can find it here!

So, time management.

You will need a calendar, let’s start with that. Take your phone, open your Google calendar. Start. It is actually that easy. You have to know the most important basics. When do I work, what are my main working hours? Do I like a silent or slightly more lively environment for my work? Am I a morning person or a night owl? When will I need a break, when do I want to go to sleep?

When am I meeting my friends, when do I spend time with my partner or my family? What do I do for relaxing? How often? Exercise? Any activities? When and where?

What is there to do on household chores (you know, cooking, cleaning, gardening etc.) and when are they due?

Just write those things down. Think about it. It is creepy at first sight, I know, but hey…

Labyrinth-Girl

I am a morning person, I like to start early with my work.

I love good instrumental or orchestral music during work. I like other people around me while I work, because of the swift “office-noise”.

For relaxing, I like reading, listening to music, going climbing, watching TV, taking long walks, photography, writing, people-stuff (friends and family).

Basic week:

  • 4 work days, Monday to Thursday = 30 hours of work
  • 1 “thesis day” (also called somehow home-office)
  • 1 university course to teach and prepare
  • 4 university courses to attend and prepare
  • one evening to go climbing
  • (at least) one evening to have dinner with my partner

An example week

I will give you my five days of my working week in my calendar now, just as an example and to show you how I work on my organization and how I try to plan my days. You may have got it until now – it is all about your own rhythm: find it, then stick to it.

Monday

7:00 start work

15:00 short coffee break with friends

17:00 back home, dinner

18:15 climbing (1.5 to 2 h)

  • hair day, bathroom cleaning

  • prepare courses

22:00 bedtime

Tuesday

7:00 start work

10:00 Coffee break with colleagues

18:00 back home, dinner

  • washing clothes

  • prepare courses

  • TV/Dinnertime with my partner

22:00 bedtime

Wednesday

7:00 start work

10:00 teach my university class

12:00 lunch with friends

15:15 university course 1

18:45 university course 2

20:30 dinner with colleagues

22:00 back home

23:00 bedtime

Thursday

7:00 start work

13:00 end work

13:30 university course 3

15:00 prepare next course (learning a new language for work)

17:00 university course 4

19:00 back home

22:00 bedtime

Friday

7:00 morning routine

  • Thesis Day

  • kitchen cleaning

  • washing clothes

  • shopping supplies

14:00 lunch with my partner

15:00 beginning of my pre-weekend

Weekend

Normally spend with family and/or friends and /or partner – and sometimes spent with reading texts or papers connected to my research field

Conclusion

So I actually do have some kind of private life, but I have to organize it in a very strict way and I have to be very strict with myself sometimes. I am a morning person and I am in the possession of a “daylight alarm clock” – you know, it starts with deep red light approximately one hour before your actual alarm time and continues getting brighter like the sun rising, so your body can wake up before you actively open your eyes and wake up in your head. It works! At least, for me.

I need my bedtime set earlier now, so around 10 pm I am really grateful for a warm and cozy bed and sleep. I enjoy resting in my bed on the weekend, this is a fact, but it is like a reward I promise to myself.

I am still meeting my friends and I have still a lot of other things to do in my life, things which I enjoy and which are keeping me relaxed and sane.

It’s worth the hard work. You just have to start.

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[Guest Post] Your 24 hours. Time management or How to get to know yourself while organizing your life. Part I

I am happy to introduce the second guest post by our friend, the LaTeX Noob. This time not on LaTeX 😉 So, here we go. Enter the Noob.

 

I am currently writing my PhD thesis and, hell yeah, it is rather pleasant, because I am good at getting sh*t, I mean, stuff, done. Now, I will tell you how this is possible and show you how to achieve that too.

 

Before time management, find structure in your life first

However, it was not always that easy and organized. I have to admit I am generally a structured person: I like notebooks, I do keep a bullet journal and I love calendars to organize my life. But how to get the great amount of work together with one’s private life (for we all love our family, our partner, our friends, and we want to spent time with them, right?), enough sleep, healthy eating, some sports, some Me-time?

The ways of time management are paved with many books, tons of good advice, and many expectations – but, essentially, always depend on yourself. This might sound like a yoga mantra, but only you can be the best version of yourself. Therefore, before getting into structuring your life, you have to reflect on yourself and on your life.

This is like our Ninja’s post on why courses on learning how to program go wrong most times. You cannot start with an expectation to be the best structured and organized human being in this world just from zero to hero – no, it is hard work. However, I can give you only some advice on how to build your organized self, but it will take its time.

Self management first!

1) First things first: Know your priorities.

What do you want in life or at this moment? Is it your PhD – like for me – or is it the next career step? Is it to spend more time with the people you love? Is it to get enough Me-Time, quality time for yourself, to caress your soul etc.?

2) The next thing will be: Learn to say NO.

Let’s say, you are planning your life as a graduate student, like I do. You have a job, you have to write your thesis, you have to relax and practice self-care. So, the important word is “no”. You have to know when you can and when you should use it. Trust me, sometimes this is really hard. However, you, your mind and your body, are your resources, so be careful with them. We are living in a hard world, full of burnout and bore-out; we have to be careful with our resources. That should be clear.

Of course, there are some situations, where you have no choice – you have to give everything in this specific moment. So, please, imagine, you have to give everything, but are very stressed out because you never take a break. When you are constantly giving everything or nearly everything, you have no resources left for the moment you will need them the most. Easy enough to understand, I guess. So, just take care and take a break when it is necessary.

3) Leave your cozy cavern.

The next thing is: After you know how to use the word “no”, learn to be fearless. One only grows with new situations. Therefore, if you really want to get to the next level in your life, you have to leave your comfort zone. Moreover, as always: Start with the tiny steps and the little things. It will be that you make a terrible fool out of yourself, as it happened very often to myself, but hey, we can get up again and try the next time. This leads us to the next step.

Ninja’s addition,  a nice quote: “Never be afraid to ask. Someone might be willing to show you her answer to your question. Despite all the necessary baby steps, it is OK to aim high. Always aim high. But you have to do all the baby steps in order to eventually get there. ” (Karl Posch, A Lesson On Programming, Graz 2018. p. 177. https://kcposch.wordpress.com/

4) Never back down.

Just because you are making a fool of yourself, your life does not end, you know? I know of what I speak here, because I had some tough times in my life, but guess what – they are past and gone now. I cannot act like they never have happened, but I can cope with them. Sometimes, there are dark days where feelings like shame will hit you hard, but still, you survived all of your worst days so far. You are doing great. Therefore, never let them get you down. You have to try again. You have to work on yourself.

My four steps

Now, this should be a post on time management and somehow it came out as what – four steps to be a better person with self-care? Well, yeah, seems like that. I will end this post in giving you an example (actually, I am talking about myself, because that will be a very valid example) on how you can do all these steps.

1) My next step is finishing my PhD – and I have a job at a research project, so two deadlines and some pressure. However, I want still see my friends and my family and spend quality time with them, next to time alone, because I love to read, alone, in my room. So, how to do that?

I have timeslots in my workdays, where I go and have a cup of coffee – actually taking a break after some hours work, but also meeting friends and talking and laughing. Next thing, I meet some of my friends in our climbing hall, because we exercise together. With my partner, I look for one evening in my workweek, where we will have a cozy dinner together and watch TV on our couch, talking to each other about the current important things in our lives.

2) I am the one who will stand next to you, cheering on every good idea. So… guess, who always has a very hard time on saying “no”? Nevertheless, I am trying to make my choices consciously. I have to work 30 hours on my project, so I try to work hard in this time slot to get my project stuff done. Always giving the best I can and certainly leaving after 30h. I get up early in the morning and work for my thesis. I have some free evenings that way (as long as I can go to bed around 10 pm). On my weekends, I have no plans for work, just for people I love and for me and myself. In addition, if there are some extra tasks that I have to do, then it is like that, but if they are unnecessary, come often and just lead me in the wrong direction, I will say “no”. It is a very complicated game to play, very complicated, if you are working in academia, I know. This might fill another big discussion on how much unpaid work to do and when to refuse, etc.

3) Leaving my comfort zone was and is very hard. I gave talks at conferences which scared the hell out of me. Back in my classes and university courses, there were always people who liked me, so I had support, you know. I am actually a very good presenter, but in front of strangers…?

I practiced my talks in front of my mirror, in front of my boyfriend, in front of my parents. I learned to live with that fear (a fear I cannot name…). I am one of this kind of people who are actually frightened of calling strangers on the phone or writing emails to strangers Yes, I am weird, it is called being an introvert. And it is not helpful, knowing that many people telling you that you actually have to be an extrovert, because of – *insert any reason*. It was getting on my nerves, but then I got it – you cannot see that someone is introvert. You can see that a person is nervous, but that does not mean that this is an introvert. So, deep breath and go.

4) I rushed into very bad situations very often, but I survived them and I am somehow getting over them. It takes time. I had actually a very hard time in learning that all those things take time. You will have to give yourself that time. Moreover, for your next try, just try to make it better in some way. I am trying not to be afraid when I know I am right and the other person is definitely wrong. Introvert-style, you know. Nevertheless, no, I have to stand up for my opinion and my thoughts. In addition, if there is a mistake in my work, I will correct it, but you have to show it to me first.

Time Management part follows in the next post

Now we can dig in the dark mystery of time management, if you still want to. Next time, I will tell you on how building good habits to strengthen your workflow and organization. However, remember, it is always your own life, your own time, your own way. Everybody has the same 24 hours a day. You just need to make them count.

[Guest Post] Confessions of a LaTeX Noob

I am happy to introduce my first guest post on this blog. It’s from my archaeologist friend whom we decided to call “the LaTeX Noob” here. She will give her perspective on how using LaTeX in the Humanities feels for her and the problems she has encountered. Like how getting help can be tricky, you don’t want to look like an idiot and how you constantly have to defend your choice to use LaTeX (to users and non-users alike). “Why would a Humanities person want to use LaTeX anyway? You don’t need it and you’re not up for it” are the most common insults a Humanities person might have to endure after choosing LaTeX.

 

Here come the confessions of a LaTeX Noob:

Confessions of a LaTeX Noob

Okay, here I am, the LaTeX noob. Well, not that noob-noob, but noob nonetheless. I am an archaeologist and I am trying to write my thesis in LaTeX. Well, my catalogue, to be exact, because we archaeologists like pictures of our stones and potsherds and whatsoever.
So, we need a good tool to achieve a really nice looking result document. And no, I don’t have the money or the skills for Adobe or anything like that.
Have you ever tried to get a nice document done with Word, including lots of pictures? Yes, there is a good chance you will kill yourself trying. So, that is why I am here, busy reading the Ninja’s blog and her tutorials. I like the way she explains things (to me, also in our lunch and coffee breaks at university) and I really trust her on that issue. Mainly, because I cannot talk computer-talk and she understands my archaeologist-talk, because she is one of us.
So, why am I writing my first guest post on this blog? As a LaTeX noob, you are willing to try this new way of getting nice results in your writings, articles, and so on, BUT: It is neither simple nor easy to ask for help. Or trying to. Or showing your code to others.

Fear of being dumb

Okay, this might sound a little like overreacting, but yeah, asking for help in some online forum or even colleagues and friends who are skilled with LaTeX (and some of my friends and colleagues indeed did to write their thesis in LaTeX) is not that easy. Especially not if you are like me – always trying to find your own way, your own solution. But it is obvious that you will reach the point where you have to ask for help. After all, this is teamwork, right? I know, maybe this is sort of naive, but I always learned that I have to ask others, because they have different skills and knowledge and can help me, and I can help them in return. So, I just asked my questions… And then, a lot of nasty answers followed.

Sometimes, people are just suggesting what they mean using short terms or abbreviations – so, I have to google it, because simply writing that I am a LaTeX noob does not get across to them. If I repeat my question stating (the obvious) that I have no idea what they are talking about, some get really upset, writing that noobs and beginners should not even try because they have no idea of the matter. It gets worse when I tell them that I am an archaeologist, so, a girl of bones and sherds. This means, humanities. And hello, one of the greatest cliches around us: What do we need LaTeX for? We are no technicians. I will not argue about that. I took some university courses in programming, I can use QGIS and I know how a database should work and how I would have to build it, but I would not strictly need that stuff in my area of research, that is correct.

So, I might have heard about some things, but not all. And not all things I have heard about are logical to me. Arrogance does hurt. Noobs and beginners like me are tryng to learn. So, be kind. I sometimes try to talk to this kind of people… never mind. It does not help very often. But, I have to say, there are a lot of friendly people in the same online forum who tried to help and who sent a lot of tutorials. There is hope!
But mainly, I just felt dumb and stupid and I quit my experiments everytime, because I thought that it is not worth my time trying to get better and to do something good with LaTeX if there are that many unfriendly people out there. It sometimes felt like they did not want to be nice or help at all.

 

Confusion

No one ever said that LaTeX was easy-cheesy, but you have to admit that some coding is just not logical. How to put text and figures in the right connection, wondering why the whole thing is just a mess – until I stumbled upon the problem of floats (where it got even worse). Floating and non-floating, figures and minipages, and so on. I got really stuck there, it took me lots of hours to figure out what the differences were and how I can use both in combination.

It gets even harder, when skilled LaTeX-people are asking you about your work. You describe your way and your solution – and find yourself bombed with suggestions and new variations of packages you never ever heard of. And even trying to make your point clear does not really help sometimes. So, I just remain quiet, listening and somehow my brain gets totally winded up in knots and funny question marks in very bright colors. I asked them to write their suggestions down or to send me an example – most of them promised, but never did, and we never ever talked about that subject again. So, if you just want to show me how good you are, fine. But I really wanted your help, otherwise, I would not have started the conversation at all. If I do not want your help, I will tell you.

Feeling misunderstood

And then, there are people who think that you are exaggerating trying to use LaTeX, mainly because no other person they know has used it. They will even tell you every time they see you that you are wasting your time. You should be writing your thesis, not surfing the net and looking up funny lines of code. I had to invest all my energy on my genetically predisposed stubbornness to lock them out out of the room and to figure out my needed piece of code.Then I present it and they are really surprised (well, most of them). Some remain sceptical and even tear your work apart, because they have worked and are working in a different way and, of course, it is only correct if done their way.

 

Fear of doing things wrong

I have still to fight that one. As for now, my document looks nice and is working, so after all, it is functioning – no errors mean everything’s good, right? Still, there are people who are telling you that you code is not clear, not logical or far too complicated. BUT: It can’t be completely wrong. It works, after all.
Okay, I might have a very strange style, but that is okay for me, as long as everything works that way I want it to work. I somehow think about coding style as a fashion issue. So my coding may not be fashionable, but I think it is like cosy underwear: I might not want to show it to people. But hey, it feels good to me.

 

Getting rid of my image as a LaTeX-Noob

I sometimes wonder when I will get rid of my image as a total noob. I might not be a beginner anymore because I can read tutorials, even advanced ones, and I can understand them and I can follow them and reproduce them myself on my terms and  conditions. But, I am still a noob. Maybe I will always be a noob, concerning some people out there who are basically LaTeX-gods. But at least I have a LaTeX Ninja among my friends. She will show me how I can survive.
So, this is my first post here. In my next one, I will write about my writing and my time management – and my motivation vs. my iron discipline on how to write 130 pages a month, neither loosing my nerves or my mind, nor killing anyone (including my laptop).

 


 

So, this is it for now. Thanks for reading, as always.
Cheers,

the LaTeX Ninja

PS: By the way, she prepared this post in LaTeX 😉